Finance Administrator

As a Finance Administrator, you will be reporting to the Financial Director of Armada Music (who reports to the CFO of Armada Music Group) and working alongside an Accounts Receivable Assistant, an Accounts Payable Assistant, an Accounting & Reporting Specialist and Head of Financial Operations & Control.

As a Finance Administrator, you are seen as a bit of an “all-rounder” in the finance team, so not just dedicated to Accounts Payable or Accounts Receivable, but able to carry out tasks associated with both. Furthermore, in addition to being competent in transactional work (accounts payable, accounts receivable and bank), you are also able to take on some accounting tasks, such as preparing reports, workpapers and balance sheets specifications.

Your responsibilities

• Help to ensure an accurate and timely month end close:

o   Preparing various workpapers, journal entries and a range of balance sheet specifications (including prepayments, accruals, inter-company, fixed assets and various other general ledger accounts).

o   Confidently communicate and coordinate with other departments to obtain transaction information, research reconciling items, and resolve issues.

o   Keeping digital records organized for audits and compliance.

• Help to maintain the General Ledger and ensure accounting policies are followed.

• When necessary, helping to manage the Accounts Payable (AP) mailboxes and timely processing of AP invoices in the accounting system (AccountView).

o   Processing the incoming invoices in an efficient and effective manner.

o   Responding to queries (both internal and external) about invoices and payments.

o   Assigning invoices to the correct authorization routing.

o   Maintaining creditor master data.

• When necessary, helping with weekly payment runs.

o   Ensure timely authorization of invoices and active reminders to colleagues.

o   Creating bank payments in AccountView (Accounting System) and importing into Rabobank.

o   As well as preparing a weekly overview of creditor payments (to be reviewed prior to finalisation of payment). 

• When necessary, helping to manage at Accounts Receivable (AR) Processing:

o   Managing and monitoring various AR mailboxes.

o   Creating sales invoices in the accounting system and sending invoices to debtors.

o   Reconciliation of the revenue in the accounting system and royalty system.

o   Maintaining debtor master data.

o   Processing of withholding tax (WHT) forms.

• Debtor monitoring and reporting:

o   Chasing payments for outstanding invoices.

o   Preparing the monthly AR Aging report.

• Other Accounts Receivable related activities:

o   Assisting in the preparation of monthly revenue reports

o   Processing of withholding tax (WHT) forms

o   Preparing various balance sheet specifications (AR and WHT related)

• Processing bank transactions in AccountView.     

• Processing expense claims and credit card transactions in AccountView.

• Preparation of monthly Accounts Payable and Accounts Receivable reports.

• Confidently communicate and coordinate with other departments to obtain transaction information, research reconciling items, and resolve issues.

• Assist in implementation of new procedures, to enhance the workflow of the Finance department.

• Help to ensure compliance of internal controls.

• Support overall department goals and objectives.

• Continuously drive improvements to optimize processes and support process improvement, including recommendations for training and updates to procedures.

Qualifications & Requirements

• Minimum Education: MBO-HBO financial education.

• Minimum Experience: 3-5 years in a similar finance/accounting role.

• Experienced with various Accounting Systems (AccountView, Exact or Business Central is a plus).

• Experienced with Excel.

• You are very organised and structured in the way you work.

• You have excellent written and verbal communication skills in English and Dutch.

• You are energetic and proactive in your work. Knowing how to find that balance between giving it a go yourself and knowing when to ask for help.

• You have a mindset of optimisation, efficiency and continuous improvement.

What will we offer you in return?

At Armada Music, you’ll be pursuing your passion on an international scale. Calling an inspiring and musical environment home, you’ll bump fists with a young and dynamic team of skilled coworkers. We also offer 25 days off per year to force you to miss us every once in a while, and an appealing pension scheme for when we finally decide to grow up. And if that doesn’t convince you, know that we’ve got our own in-office club for wild office parties and Friday afternoon drinks, a gym open to anyone who wants to blow off some steam and colleagues so fun you probably don’t even want to head back home at the end of the day. And of course, we’re stocked up on the music you love. And we’ll pay you. There’s that too, of course.

About Armada Music

Armada Music is the biggest independent dance music label in the world, founded in 2003 by Armin van Buuren, Maykel Piron and David Lewis (AR-MA-DA). Promoting dance music all over the world from its offices in Amsterdam (HQ), New York and London, Armada Music represents and cultivates the creative exploits of some of the biggest players in the electronic music game, including Armin van Buuren, Lilly Palmer, D.O.D, Hannah Laing, ARTY, Audien, Giorgia Angiuli, Yulia Niko, Brando, Cat Dealers, Loud Luxury, Tensnake, Eelke Kleijn, Jan Blomqvist, Joris Voorn, KI/KI, Sunnery James & Ryan Marciano and THEMBA.