Finance Administrator

As a Finance Administrator, you will be reporting to the Head of Financial Operations & Control (who reports to the CFO) and working alongside two Accounts Payable Specialists (one is interim), two other Finance Administrators, an Accounting & Reporting Specialist and a Finance Co-ordinator.

As a Finance Administrator, you are seen as an “all-rounder” in the finance team, so not just dedicated to Accounts Payable or Accounts Receivable, but able to carry out tasks associated with both. Furthermore, in addition to being competent in transactional work (accounts payable, accounts receivable and bank), you are also able to take on some simple accounting tasks, such as preparing reports, workpapers and balance sheets specifications. In this role specifically, there will be a strong focus on Accounts Receivable in the beginning. However, we are searching for someone who is interesting in driving change and improvement, so that much of the AR work can be streamlined and automated and the role can evolve and grow with the company.

Your Responsibilities

• Accounts Receivable (AR) Processing:

o   Managing and monitoring various AR mailboxes.

o   Creating sales invoices in the accounting system and sending invoices to debtors.

o   Maintaining debtor master data.

o   Processing of AR related forms (Certificates of Residence, withholding tax (WHT) etc.).

o   Assisting with royalty run deliveries (revenue received).

• Debtor monitoring and reporting:

o   Chasing payments for outstanding invoices.

o   Preparing the monthly AR Aging report.

• Help to ensure an accurate and timely month end close:

o   Preparing various workpapers, journal entries and a range of balance sheet specifications (including accounts receivable, bank, prepaid revenue, withholding tax and various other general ledger accounts).

o   Helping to prepare revenue related financial reports.

o   Confidently communicate and coordinate with other departments to obtain transaction information, research reconciling items, and resolve issues.

o   Keeping digital records organized for audits and compliance.

• When necessary, helping to manage the Accounts Payable (AP) mailboxes and timely processing of AP invoices in the accounting system (AccountView).

o   Processing the incoming invoices in an efficient and effective manner.

o   Responding to queries (both internal and external) about invoices and payments.

o   Assigning invoices to the correct authorization routing.

o   Maintaining creditor master data.

• When necessary, helping with weekly payment runs.

o   Ensure timely authorization of invoices and active reminders to colleagues.

o   Creating bank payments in AccountView (Accounting System) and importing into Rabobank.

o   As well as preparing a weekly overview of creditor payments (to be reviewed prior to finalisation of payment). 

• Processing bank transactions in AccountView.

• Processing credit card transactions in AccountView.

• Assist in implementation of new procedures, to enhance the workflow of the Finance department.

• Support overall department goals and objectives.

• Continuously drive improvements to optimize processes and support process improvement, including recommendations for training and updates to procedures.

• Minimum Education: MBO-HBO financial education

• Minimum Experience: 3-5 years in a similar finance/accounting role.

• Experienced with various Accounting Systems (AccountView is a plus).

• Experienced with Excel.

• You are very organised and structured in the way you work.

• You have excellent written and verbal communication skills in English and Dutch.

• You are energetic and proactive in your work. Knowing how to find that balance between giving it a go yourself and knowing when to ask for help.

• You have a mindset of optimisation, efficiency and continuous improvement.

What will we offer you in return?

At Armada Music, you’ll be pursuing your passion on an international scale. Calling an inspiring and musical environment home, you’ll bump fists with a young and dynamic team of skilled coworkers, both during office hours and at Thursday afternoon drinks. Oh, and we’ll pay you a monthly salary befitting your experience and offer favorable secondary working conditions. This position is at our office in London, therefore we prefer applicants who live in or around the city with a reasonable travel distance to the office.

ABOUT ARMADA MUSIC:

Armada Music is the biggest independent dance music label in the world, founded in 2003 by Armin van Buuren, Maykel Piron and David Lewis (AR-MA-DA). Promoting dance music all over the world from its offices in Amsterdam (HQ), New York and London, Armada Music represents and cultivates the creative exploits of some of the biggest players in the electronic music game, including Armin van Buuren, Andy C, Ben Hemsley, D.O.D, Ferry Corsten, Jan Blomqvist, Loud Luxury, SILK, Solardo, Tensnake and Yotto.