Accounts Payable Specialist

About the Armada Finance Team

As an Accounts Payable Specialist, you will be reporting to the Head of Financial Operations & Control (who reports to the CFO) and working alongside three Finance Administrators, an Accounting & Reporting Specialist a Finance Co-ordinator.

The Accounts Payable Specialist will be responsible for all Accounts Payable work for the Armada Music Group. We are searching for someone who is interesting in driving change and improvement, as we are currently working on automating the accounts payable process. Therefore, the person that fills this role will need to be dynamic, adaptable and have the capacity to oversee and work alongside an automated process in the future.

Tasks & Responsibilities

• Managing Accounts Payable mailboxes for the Armada Group.

o    Working alongside AI to process incoming invoices in an efficient and effective manner.

o    You will be the contact person for both internal and external queries about invoices and payments.

• Timely processing of accounts payable invoices in the accounting system (AccountView) for the Armada Group.

o    Working alongside AI to ensure invoices are correct and complete for booking.

o    Working alongside AI to book invoices in the accounting system, according to coding principles.

o    Assigning invoices to the correct authorization routing.

• Timely and correct payments of purchase invoices.

o    Ensure timely authorization of invoices and active reminders to colleagues.

o    Creating bank payments in AccountView (Accounting System) and importing into Rabobank.

o    As well as preparing a weekly overview of creditor payments (to be reviewed prior to finalisation of payment). 

• Processing bank transactions in AccountView and matching payments and invoices.

• Processing expanse claims and credit card transactions in AccountView.

• Preparation of weekly/monthly Accounts Payable reports and balance sheet specifications.

• Maintaining creditor master data.

• Working alongside the Head of Financial Operations & Control to maintain accounts payable coding principles.

• Handling of sensitive/confidential information.

Qualifications & Requirements

• Minimum Education: MBO-HBO financial education

• Minimum Experience: 3-5 years in a similar finance/accounting role.

• Experienced with various Accounting Systems (AccountView is a plus).

• Experienced with Excel.

• You are very organised and structured in the way you work.

• You have excellent written and verbal communication skills in English and Dutch.

• You are energetic and proactive in your work. Knowing how to find that balance between giving it a go yourself and knowing when to ask for help.

• You have a mindset of optimisation, efficiency and continuous improvement.

What will we offer you in return?

At Armada Music, you’ll be pursuing your passion on an international scale. Calling an inspiring and musical environment home, you’ll bump fists with a young and dynamic team of skilled coworkers. We also offer 25 days off per year to force you to miss us every once in a while, and an appealing pension scheme for when we finally decide to grow up. And if that doesn’t convince you, know that we’ve got our own in-office club for wild office parties and Friday afternoon drinks, a gym open to anyone who wants to blow off some steam and colleagues so fun you probably don’t even want to head back home at the end of the day. And of course, we’re stocked up on the music you love. And we’ll pay you. There’s that too, of course.

About Armada Music

Armada Music is the biggest independent dance music label in the world, founded in 2003 by Armin van Buuren, Maykel Piron and David Lewis (AR-MA-DA). Promoting dance music all over the world from its offices in Amsterdam (HQ), New York and London, Armada Music represents and cultivates the creative exploits of some of the biggest players in the electronic music game, including Armin van Buuren, Lilly Palmer, D.O.D, Hannah Laing, ARTY, Audien, Giorgia Angiuli, Yulia Niko, Brando, Cat Dealers, Loud Luxury, Tensnake, Eelke Kleijn, Jan Blomqvist, Joris Voorn, KI/KI, Sunnery James & Ryan Marciano and THEMBA.