Accounts Payable Specialist

The Armada Finance Team is based in Amsterdam (HQ). We are currently a team of eight (the eighth person will be starring 1 April 2024), including the CFO of Armada and the CFO of BEAT. As an Accounts Payable Specialist, you will be reporting to the Head of Financial Operations & Control (who reports to the CFO of Armada) and working alongside a second Accounts Payable Specialist, an Accounts Receivable Assistant and three Financial Accountants.

In order compensate for the recent growth in the company and the additional work that is already coming our way, we are looking for an experienced and competent accounts payable assistant who can learn quickly and help the team handle the increasing amount of transactional activity.

Tasks & Responsibilities

• Managing Accounts Payable mailboxes.

o Processing the incoming invoices in an efficient and effective manner.

o You will be the contact person for both internal and external queries about invoices and payments.

• Timely processing of accounts payable invoices in the accounting system (AccountView).

o Checking (and correcting if necessary) the completeness and accuracy of invoice data (payment terms, bank details, VAT codes, currency exchange rate, etc.).

o Booking invoices with correct and complete contract/product codes.

o Assigning invoices to the correct authorization routing.

• Timely and correct payments of purchase invoices.

o Ensure timely authorization of invoices and active reminders to colleagues.

o Creating bank payments in AccountView (Accounting System) and importing into Rabobank.

o As well as preparing a weekly overview of creditor payments (to be reviewed prior to finalisation of payment).

• Processing bank transactions in AccountView and matching payments and invoices.
• Processing expanse claims and credit card transactions in AccountView.
• Preparation of weekly/monthly Accounts Payable reports.
• Maintaining creditor master data.
• Handling of sensitive/confidential information.
• Some processing of Accounts Receivable invoices and reports when required (back-up for Accounts Receivable Assistant).

• Minimum Education: MBO financial education.
• Minimum Experience: 3-5 years in a similar accounts payable role.
• Knowledge of Excel and familiarity with financial packages (Accounting Systems).
• Good command of English and Dutch, in speaking, reading and writing.
• You are detail oriented, organised and structured in the way you work.
• You are communicative and proactive. Knowing how to find that balance between giving it ago yourself and knowing when to ask for help. 
• You are enthusiastic to learn new things. 
• You take pride in delivering quality work, always striving to do things better than before.

What will you get in return?
At Armada Music, you’ll be pursuing your passion on an international scale. Calling an inspiring and musical environment home, you’ll bump fists with a young and dynamic team of skilled coworkers, both during office hours and at Friday afternoon drinks. O, and we’ll pay you a monthly salary befitting your age and experience and offer favorable secondary working conditions. And one more thing, please keep in mind that this position is at our office in Amsterdam. Therefore, we prefer applicants who live in or around one of these beautiful city with a reasonable travel distance to our office.

ABOUT ARMADA MUSIC:

Armada Music is the biggest independent dance music label in the world, founded in 2003 by Armin van Buuren, Maykel Piron and David Lewis (AR-MA-DA). Promoting dance music all over the world from its offices in Amsterdam (HQ), New York and London, Armada Music represents and cultivates the creative exploits of some of the biggest players in the electronic music game, including Armin van Buuren, ARTY, Audien, Brando, Cat Dealers, D.O.D, Ferry Corsten, Jan Blomqvist, Loud Luxury, and Tensnake.