Allround Administrative Coordinator

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Allround Administrative Coordinator

Are you ‘the go-to-person’ when it comes down to maintaining an accurate contract administration and timely follow up on deadlines and swift handling of correspondence? Do the words ‘accuracy’, ‘supportive’, ‘smooth’ and ‘hands on’ appeal to your personal strengths and characteristics? And does dance music actually run course through your veins like adrenaline during a helicopter jump? Then we’ve got quite the job for you!

Full-time · Amsterdam


What will you be doing?

As the Administrative Assistant you will be part of the new BEAT Music Fund team of Armada. Your main goal is to support and relieve the team in the broadest way, in all their day to day activities. You like to switch quickly between different activities and you love the dynamics of a hectic and demanding environment where you keep the overview at all times. Accurate contract administration is your top priority, so you call upon the power of the ancients to meet deadlines, correspond in a timely fashion and make sure our new acquired rights will be registered in our database. You keep an accurate overview and manage all catalog agreements concluded by BEAT Music Fund. You will also process the financial contract data, making you the glue that holds various departments together. Among other challenges, you will:

• Administrative support to the COO of BEAT Music Fund

• Screening and managing the mailbox of BEAT Music Fund

• Handling incoming and outgoing email pro-active, handling incoming mail

• Agenda management and making appointments

• Planning, organizing and taking minutes of meetings and preparing or optimize materials

• Prepare meetings by suppling the stakeholders with the right information

• Track and file important documents, contracts and other company information

• Keep track of the terms and expiration dates of licenses and deals.

• Return the (signed) deals of acquired catalogs to all relevant parties

• Administrate and archive the deals/agreements

• Take care of the catalog administration and data base

• Handle (and code) invoices together with the Finance department

• Organize events or team outings

• Organizing business travels, flights, hotels, diners, transportation and all other travel related matters


 You’ve acquired a relevant bachelor degree;

 You have ¬1-2 years of experience in an administrative support role (preferably known with contract management);

 You are punctual, organized and efficient when it comes to creating schedules and plans;

 You are creative and a real team player;

 You are a natural multitasker and used to working with strict deadlines;

 You are decisive and a problem solver;

 You are on top of – and an active user of – all forms of music consumption and social media (and its most recent developments);

 You are (near) fluent in written and spoken English;

 Bonus points for prior experience or education in a legal environment.


At BEAT Music Fund , you’ll be pursuing your passion on an international scale. Calling an inspiring and musical environment home, you’ll bump fists with a young and dynamic team of skilled coworkers. We also offer 25 days off per year to force you to miss us every once in a while and an appealing pension scheme for when we finally decide to grow up. O, and we’ll pay you. There’s that too, of course.

Can’t contain your excitement? Please apply by using the link and send in your resume and cover letter. We’re looking forward to meeting you! 

And one more thing, please keep in mind that this position is at our office in Laren & Amsterdam. Therefore we prefer applicants who live in or around these beautiful cities with a reasonable travel distance to our office.




What I like most about my job at Armada is that they give me the space to be creative and use my skills in the best possible way. From the beginning, there was a lot of trust and support to achieve what I wanted to achieve in this company. This gives me the motivation and inspiration to develop and fully commit to Armada Music and achieve bigger results, together.



Here at Armada, I have the complete creative freedom to be able to follow my musical intuition and, most importantly, my gut instinct. Having trust instilled into me from the top down is a key aspect to me being a successful A&R Manager in the dance music industry.



My love for music is the reason I started working at Armada Music, and I feel blessed being able to share our music with the world every day. It’s more than that though. Everyone who’s working at Armada does so because of a passion. It’s in the simple things. Being able to share my enthusiasm about a track, an artist, a small melody in a great tune or to simply enjoy live music together with colleagues is something I value highly and am very grateful for having. If I’m completely honest, there’s not been one day where I didn’t feel like going to work. I just love it! Armada is my home.



No day is the same. The music industry is hyper dynamic, so the way in which we approach our activities and business model can change from month to month. To meet our ambitions, we need to be flexible, smart and fast. It is an environment where we need to challenge ourselves every day, but the possibilities are endless. If you have a good idea and a solid plan, chances are pretty good you get to bring it to life!



In 2003, I founded Armada Music with Armin van Buuren and David Lewis for one simple reason: because of a genuine love for dance music. Because of the amazing people here, that reason still holds true today. Every day, we connect through a mutual passion and put our heart and soul into everything we do. We inspire ourselves and each other, just so we can give the music the platform it deserves. 



The Armada family is defined by a blend of talented creatives, marketing specialists, legal and financial people (and more) with a true passion for music. It is the heart and soul of the company, something you can feel everywhere and in everyone who works here. Being part of such a family inspires me every single day.